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Executive Assistant to CEO

Warsaw

We are looking for a person who could successfully work as an Executive Assistant (EA) to the CEO, to manage various tasks and support senior managers of our company.

Job description:

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical tasks within teams. The Executive Assistant will act as a seamless CEO extension and will work closely with other senior managers.

The person in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvement to build leadership team capacity. Professionalism in dealing with senior management inside and outside the company is crucial. The ideal candidate must be able to work successfully in a team and build effective working relationships inside and outside the group. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.

Ultimately, you will contribute to increasing the efficiency of our business by providing personalized and timely support to our management staff.

Responsibilities:

  • Manages the flow of information in a timely and accurate manner.
  • Manages the calendars of the management staff and organizes meetings.
  • Provides assistance in preparing for meetings.
  • Provides recording and archiving of meeting minutes.
  • Organizes travel and accommodation.
  • Acts as a contact point for management, employees, customers and other external partners.
  • Collects data in order to prepare documents for review and presentation by boards, committees and management.
  • Makes wise and timely decisions; understands when to take responsibility for the decision and when to involve other parties.

Requirements

  • Work experience as Executive Assistant, Personal Assistant, or similar role.
  • Excellent knowledge of MS Office and Google Suite.
  • Outstanding organizational and time management skills.
  • Ability to organize daily tasks according to priorities.
  • Proactive problem solving approach.
  • Decision-making and interpersonal competencies.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality.
  • Graduation Diploma.
  • Advanced English (minimum C1) is a must.

Preferred qualifications

  • Strong analytical skills and demonstrated ability to improve processes.
  • Process design experience to maximize efficiency.
  • Knowledge of the IT industry and interest in new technologies.
  • High level of honesty and discretion in dealing with confidential information and in dealing with professionals inside and outside the company.
  • The ability to anticipate challenges and plan accordingly.
  • Focus on continuous improvement with experience in actively identifying opportunities to improve productivity and communication of management as well as the overall effectiveness and condition of the organization.
  • A motivated, organized person who can work effectively with minimal supervision
.

Benefits

  • market-based salary adjusted to your skills
  • free medical care
  • Multisport card
  • internal trainings
  • remote work
  • flexible working hours
  • mentors
  • valuable projects
  • work on-site: good location in the city of Warsaw (Wola)
By sending your application to us you consent to your data being processed for the purpose of recruitment, but for clarity, please include the following clause in your CV:
  • Wyrażam zgodę na przetwarzanie moich danych osobowych przez QED Software Sp. z o.o. z siedzibą w Warszawie (00-052) przy ul. Mazowieckiej 11/49 (Administrator danych) w celu rekrutacji na wskazane przeze mnie stanowisko.
or
  • I hereby give consent for my personal data included in the application to be processed for the purposes of recruitment for the indicated position at QED Software Sp. z o.o. with its registered office in Warsaw (00-052) at ul. Mazowiecka 11/49 (Data Controller).
Note that if you would like to be considered for any other position within the QED SOFTWARE sp. z o.o, you should additionally consent to the processing of your personal data in future recruitment processes. In such case, please put one more clause in your CV:
  • Wyrażam zgodę na przetwarzanie moich danych osobowych przez wyżej wskazaną firmę również na potrzeby przyszłych rekrutacji.
or
  • I also consent to my personal data included in my application being processed by the said company for the purpose of its future recruitment processes.
Depending on your consent, we will process your data for a maximum of 60 days (during which time the recruitment for this position will certainly be completed) or 2 years from the date of submitting your CV. You have the right to withdraw any of these consents at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out based on your consent before you withdraw it. Full information on the processing of your personal data can be found here.
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